Privacy Policy

  • Established February 1, 2011
  • Revised June 21, 2012
  • Revised April 1, 2017
  • Revised September 1, 2019
  • KEI Advanced, Inc.
  • Toshio Yajima, President

KEI Advanced, Inc. (hereinafter referred to as "we") conducts university entrance examinations and offers university related public relations solutions, as well as educational services related to graduate school admissions, university transfers, and job-hunting strategies for university students and adults.
Regarding the personal information of customers and employees handled in all of our businesses (hereinafter referred to as personal information), we have established a management system to protect personal information and to implement the following policies. Recognizing our social responsibility in handling personal information, we have established these guidelines as a company-wide code of conduct and declare that we will make every effort to ensure compliance with them.

  1. We will properly acquire, use and provide personal information only to the extent necessary for the performance of our business and for the employment and management of our personnel. We will take measures to prevent use beyond the range necessary for achieving the information’s purpose (uses other than for intended purposes).
  2. We will comply with laws and regulations, national policies, guidelines, and other standards regarding the protection of personal information.
  3. We will take appropriate safety measures in line with the circumstances of the business to prevent risks such as unauthorized access to personal information, leakage of personal information, loss, or damage. In the unlikely event of an incident, we will take immediate corrective action.
  4. We will respond without delay to any consultations and complaints from individuals regarding the protection of personal information, as well as requests for disclosure, correction, and deletion of personal information.
  5. We will review and make continuous improvements to our personal information protection management system in a timely and appropriate manner in light of any changes in the company’s environment.

We will take steps to ensure all employees understand this policy and will make it available to anyone at any time by posting it on our website.

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＜For Inquiries About Personal Information＞

KEI Advanced, Inc.
Inquiries regarding the protection of personal information are accepted as per below.
Hulic Kojimachi Building, 6th floor
3-2 Kojimachi, Chiyoda-ku, Tokyo 102-0083
KEI Advanced, Inc. Personal Information Inquiries Section
E-mail： privacy@keiadvanced.jp

About the Handling of Personal Information

  1. Name of business
    KEI Advanced, Inc.
  2. Job title of administrator
    Personal Information Protection Manager: Information Security Manager
  3. Intended uses of personal information
    1. Intended uses when personal information obtained directly from customers in written form, including via means such as websites and e-mail. (The same applies below.)
      Category Intended uses
      Student information Course management, career guidance, e-mail magazine distribution, delivery of documentation
      Instructor information Instructor recruitment, course management
      Portal site member information Member management, e-mail magazine distribution, free gift delivery, delivery of documentation, collecting surveys
      Student and faculty information Publication of information magazines, pamphlets, etc.
      Customer information Business negotiations, various communication regarding our business and provision of services, improvement of our services, order placements, billing and payments, information magazine distribution, collection of surveys from seminars sponsored by us
      Employee information HR management, payroll, benefits management
      Job seeker information Employee screening, various communication with applicants
      Information from corporate site inquiries How inquiries are managed: Reply to the person making contact
    2. Intended uses when personal information is obtained directly from the person by other than written means
      Category Intended uses
      Applicant information from online applications Provision of online application services, applicant information management
    3. Intended uses when personal information is outsourced from a business partner
      Category Intended uses
      Information regarding pre-matriculation education and answers to placement tests Correction and creating grade lists
  4. Provision of personal information to a third party
    We will not provide your personal information to a third party except in the following cases:
    1. With the consent of the person involved
    2. When required by law
    3. When it is necessary to protect the life, physical well-being, or property of the person involved and it is difficult to obtain the person's consent
    4. When it is necessary to improve public health or promote the proper development of children, and it is difficult to obtain the person's consent.
    5. When it is necessary to cooperate with a national agency, a local government, or a person entrusted by such a body to carry out the operations prescribed by laws and regulations, and obtaining the person's consent may interfere with the execution of official duties.
    6. In order to carry out our business smoothly, the handling of personal information may be outsourced whole or in part to the extent necessary for achieving the intended uses.
  5. Outsourcing of personal information handling
    To aid business operations, we outsource some work to provide better services to our customers. As such, we may entrust personal information to subcontractors. In such cases we select subcontractors who are deemed to handle personal information appropriately. Through proper management of personal information and maintenance of confidentiality in contracts and other agreements, we determine matters necessary to preventing the leakage of customers' personal information and ensuring the proper controls are in place.
  6. Requests to disclose personal information
    You may contact us regarding disclosure of your personal information and related processes, including notification of intended uses, disclosure, correction, addition, or deletion of information, suspension of use or deletion, and suspension of provision to third parties. Send inquiries to our contact center. In such cases, we will confirm the customer's identity and respond within a reasonable period of time. For details on requesting disclosure and related processes, please refer to "Procedures for requesting personal information subject to disclosure" on our corporate website.
  7. About the voluntary provision of personal information
    Whether or not you provide us with personal information is at your discretion. However, if you do not provide us with certain required information, we may not be able to provide our services in an appropriate manner.
  8. About authorized personal information protection organizations
    Authorized personal information protection organizations have been certified by the competent Minister pursuant to Article 37 of the Personal Information Protection Act. The purpose of the organizations is to ensure the proper handling of personal information through measures like the provision of information to target entities and hearing grievances regarding the handling of personal information.
    Name of the authorized personal information protection organization:
    JIPDEC
    Direct complaints to:
    Personal Information Protection Complaints Office
    Address:
    Roppongi First Building, 9-9 Roppongi 1-Chome, Minato-ku, Tokyo, 106-0032
    Phone:
    +81 3-5860-7565
    +81 120-700-779

Contact Center

Inquiries regarding the protection of personal information are accepted as per below.
Hulic Kojimachi Building, 6th floor
3-2 Kojimachi, Chiyoda-ku, Tokyo 102-0083
KEI Advance, Inc. Personal Information Inquiries Section
E-mail: privacy@keiadvanced.jp

Procedure for requesting personal information subject to disclosure

Regarding personal information subject to disclosure held by us and requests for notification of intended uses, disclosure, correction, addition, or deletion of information, suspension of use or deletion, and suspension of provision to third parties (hereinafter referred to as "disclosure, etc.") from the person involved or his or her representative, we will respond in line with the following procedures by means of our designated application form.

  1. Contact for requesting disclosure, etc.

    Requests for disclosure, etc. should be sent to the address below by postal mail, with the necessary documents and fees enclosed along with our designated application form.

    Hulic Kojimachi Building, 6th floor
    3-2 Kojimachi, Chiyoda-ku, Tokyo 102-0083
    KEI Advance, Inc. Personal Information Inquiries Section
    E-mail: privacy@keiadvanced.jp
  2. Documents to be submitted when requesting disclosure, etc.
    When making a request for disclosure, etc., please fill in all the prescribed items on the application form indicated at (1) below and send it via postal mail. You can download the application form as a PDF file, print it, and fill it out. In order to confirm your identity, we will contact you regarding two items of your personal information that we can verify (phone number, birthday, etc.)
  3. In the case of a request for disclosure, etc. by a representative
    If the person requesting disclosure, etc. is a representative of the person involved, in addition to the documents in 2.(1) above, please also enclose the following from below: a copy of one item listed for "(1) Documents certifying that you are a representative" (original required in certain cases) and a copy of one item listed for "(2) Documents certifying the representative's identity."
    • Copy of documents certifying that you are a representative (original required in certain cases)
      ＜When a representative has been delegated by the person involved to request for disclosure, etc.＞
      • Power of attorney from the person involved (original)
      ＜When the representative is a legal representative of a minor＞
      • Copy of family register
      • Certificate of residence (a document that lists relations)
      • Other official documents to confirm legal representation
      ＜When the agent is a legal representative of an adult ward＞
      • Certificate of registry regarding guardianship, etc.
      • Other official documents to confirm legal representation
    • Copy of documents certifying yourself as a representative
      • Driver's license
      • Passport
      • Health insurance card
      • Certificate of residence
      • Basic resident registration card

      Note that information regarding your legal residence should only include the prefecture. Please black out more detailed information.

  4. Fee for disclosure, etc. requests and its method of collection
    A one-time fee is required for "Notification of intended uses" and "Disclosure" applications. The fee below includes the cost of our reply. Please enclose a flat-rate postal money order for the following amount when you mail your application.
    Fee amount: 1,000 yen
  5. Method of responding to requests for disclosure, etc.
    As a general rule, we will reply in writing via postal mail to the address of the person on the application.
    • Personal information acquired in response to requests for disclosure, etc. will only be handled to the extent necessary for responding to the request.
    • We may not be able to honor requests for disclosure, etc. in the circumstances indicated below. In such cases we will inform you of the situation and tell you the reason. Please note that a fee will also be charged for non-disclosure.
      • When the identity of the person involved or the representative cannot be verified
      • If there are any issues with the required application documents
      • When the request for disclosure, etc. falls outside the parameters of “Personal information subject to disclosure *”
      • When there is a risk of harm to the life, physical well-being, property, or other rights and interests of the person involved or a third party
      • When there is a possibility that it will significantly interfere with the proper operation of our business
      • When it is against the law
    * Personal information subject to disclosure
    Personal information subject to disclosure is personal information that has been collected and systemically organized. We have the authority to respond to all requests from the person involved regarding disclosure, correction, addition, or deletion of information, suspension of use, and suspension of provision to third parties. However, in any of the following instances (items a. to d. below), the information will not be considered to fall under the category of personal information subject to disclosure.
    • There is a risk that the life, physical well-being or property of the person involved or a third party may be harmed if the existence or non-existence of such personal information is revealed.
    • There is a risk of promoting or inducing illegal or improper activity if the existence or non-existence of such personal information is revealed.
    • There is a risk of jeopardizing national security, impairing trust with other countries or international organizations, or causing disadvantages in negotiations with other countries or international organizations if the existence or non-existence of such personal information is revealed.
    • There is a risk that maintaining civil order and the prevention, suppression, or investigation of crimes and other public safety issues may be hindered if the existence or non-existence of such personal information is revealed.

Personal information on linked sites

In order to provide users with useful information and services, this website contains links to the websites of Kawaijuku Educational Institution, Kawaijuku-Gakuen Educational Foundation, its Group companies, and other companies that are deemed to handle personal information appropriately. We are not responsible for the management of personal information collected from linked websites. Please use at your own discretion.