Privacy Policy

• Established February 1, 2011
• Revised June 21, 2012
• Revised April 1, 2017
• Revised September 1, 2019
• Revised February 10, 2021
• KEI Advanced, Inc.
• Toshio Yajima, President

KEI Advanced, Inc. (hereinafter referred to as "we") conducts university entrance examinations and offers university related public relations solutions, as well as educational services related to graduate school admissions, university transfers, and job-hunting strategies for university students and adults.
Regarding the personal information of customers and employees handled in all of our businesses (hereinafter referred to as personal information), we have established a management system to protect personal information and to implement the following policies. Recognizing our social responsibility in handling personal information, we have established these guidelines as a company-wide code of conduct and declare that we will make every effort to ensure compliance with them.

1. We will properly acquire, use and provide personal information only to the extent necessary for the performance of our business and for the employment and management of our personnel. We will take measures to prevent use beyond the range necessary for achieving the information’s purpose (uses other than for intended purposes).
2. We will comply with laws and regulations, national policies, guidelines, and other standards regarding the protection of personal information.
3. We will take appropriate safety measures in line with the circumstances of the business to prevent risks such as unauthorized access to personal information, leakage of personal information, loss, or damage. In the unlikely event of an incident, we will take immediate corrective action.
4. We will respond without delay to any consultations and complaints from individuals regarding the protection of personal information, as well as requests for disclosure, correction, and deletion of personal information.
5. We will review and make continuous improvements to our personal information protection management system in a timely and appropriate manner in light of any changes in the company’s environment.

We will take steps to ensure all employees understand this policy and will make it available to anyone at any time by posting it on our website.

End of text

About the Handling of Personal Information

1. Name of business

   KEI Advanced, Inc.

2. Adress of business

   Hulic Kojimachi Building, 6th floor
   3-2 Kojimachi, Chiyoda-ku, Tokyo 102-0083

3. Representative of business

   Toshio Yajima, President

4. Job title of administrator

   Personal Information Protection Manager: Information Security Manager

5. Intended uses of personal information

   5.1 Common in the company

   Information	Disclosed/Non-disclosed	intended uses
   Name, person in charge, phone number, e-mail address of business partners	Disclosed	Business negotiations, various communications related to business and the provision of our services, improvement of our services, ordering and receiving orders, billing and payment operations, sending out information magazines, collecting questionnaires from seminars hosted by our company
   Name, address, telephone number, date of birth, gender, dependent information, medical examination results, pension number, employment insurance insured number, family information, salary information of employees	Disclosed	Personnel management, payroll management, welfare management, fire prevention management
   Name, address, telephone number, date of birth, gender, and e-mail address of job applicants	Disclosed	Recruitment selection, communication with applicants
   Name, telephone number, and e-mail address of the person inquiring about the corporate website	Disclosed	Management of inquiry content, reply to the person

   
   

   5.2 Provision of educational information, advertising and advertising agency business, product sales and sales agency business, marketing business

   Information	Disclosed/Non-disclosed	intended uses
   Name, address of students	Non-disclosed/ Partially disclosed	Management of students, administration of courses, sending of course IDs and passwords, career guidance, distribution of e-mail magazines, sending of materials, teaching materials, answers, etc.
   Student grades	Non-disclosed	Report to university, past year analysis
   Name, career of teachers	Non-disclosed	Recruitment of instructors, management of instructors, management of courses, management of salaries and remuneration
   Name, address, phone number, e-mail address, high school/school attended (or attended), grade, high school graduation year, gender, attributes, desired university, type of faculty desired, Kawaijuku affiliation information of Document requester	Disclosed	Delivering Document
   Name, affiliations, and high schools attended by students, alumni, and faculty members	Disclosed	Publication in information magazines, pamphlets, etc.
   Name, e-mail address of the person who inquired about the document request site	Disclosed	Inquiry correspondence
   Name, addresses, e-mail address, answer, questionnaire response details of participants in pre-enrollment education and placement tests	Non-disclosed	Shipping materials such as teaching materials, tests, assignments and answer sheets, inquiry correspondence, correction, grade list creation
   Name, e-mail address, answer, questionnaire response details of participants in course Athlearn	Non-disclosed	Correction, grade list creation, attendance confirmation of lecture, confirming the effectiveness of lectures and teaching materials, understanding the current status of students and formulating instructional policies and plans, report to university, past year analysis
   Name, address, answer, phone number of purchaser of course Athlearn test materials	Disclosed	Shipping materials such as teaching materials, tests, assignments, and answer sheets, notification of information regarding enrollment, inquiry correspondence
   Name, university, grade, e-mail address, student ID number, scoring results of PROG, questionnaire response details, learning record data of Athlearn first-year education program participants	Disclosed	Confirming and improving the effectiveness of teaching materials and programs, development of new teaching materials and programs, understanding the current status of students and formulating instructional policies and plans, past year analysis
   Name, address, phone number, e-mail address, high school/school attended (or attended), grade, high school graduation year, gender, attributes, desired university, type of faculty desired, Kawaijuku affiliation information of event participants	Disclosed	Contacting participants about events, grasping event participants, contacting participants with new information such as seminars and services, sending and notifying requested materials, making reservations for briefings, etc. or attending universities provision of personal information, communication regarding questions and requests, and identity verification when making inquiries
   Affiliated organization, department, post, name, e-mail address, and telephone number of the person who inquired to the service site of the sports club student support project	Disclosed	Management of inquiry content, reply to the person
   Name, address of university orientation support service participants	Non-disclosed	Sending teaching materials, etc.
   Name, university, grade, address, student ID number, e-mail address of first-year education program participants	Non-disclosed	Confirming the effectiveness of classes and teaching materials, grasping the current situation of students, and formulating instruction policies and plans
   Name, e-mail address, phone number, university or company name, department name of inquirers to the information dissemination site for higher education institutions	Disclosed	Management of inquiry content, reply to the person
   Name, e-mail address, gender, residence (prefectures), birthplace (prefectures), affiliated university, high school attended	Disclosed	Questionnaire about entering university
   Name, affiliations, post, phone number, e-mail address of university representative	Non-disclosed	Introduction of our products such as educational materials
   The following personal information provided when conducting the PROG test: Name, affiliations, Examinee's number, gender, response (including questionnaire), scoring results, e-mail address, personal information to achieve other purposes of use	Disclosed	Maintaining PROG quality, promotion of utilization, basic materials for product development, answer trend analysis, creation of various statistical materials and other basic research materials that contribute to evaluation and development

   
   

   5.3 School business

   Information	Disclosed/Non-disclosed	intended uses
   Name, address, e-mail address, phone number, attributes of students	Disclosed	Student management, payment confirmation of tuition fees, course management, distribution of e-mail magazines, delivery of materials, teaching materials, answer sheets, etc., notification of new information such as seminars and services, response to various inquiries, emergency contact
   Student grades	Disclosed	Career guidance, pass/fail analysis
   Name, career, address, e-mail address, phone number, attributes of teachers	Disclosed	Recruitment of instructors, instructor management, course management, salary/compensation management, sending materials/learning materials/answers, responding to various inquiries, emergency contact
   Name, address, e-mail address, phone number, attributes of document requester	Disclosed	Sending materials, contacting new information such as seminars and services, responding to various inquiries, market analysis
   Name, address, e-mail address, phone number, attributes of event participants (including those who made reservations)	Disclosed	Management of events and individual consultations, notification of new information such as seminars and services, response to various inquiries, market analysis

   
   

   5.4 University Admissions ASP business

   Information	Disclosed/Non-disclosed	intended uses
   Name, address, phone number, e-mail address, high school attended, pass/fail results, results of Students taking university entrance exams and qualifying exams	Non-disclosed	Providing a system for application reception, examination slips, pass/fail, and results disclosure services for university entrance exams and qualification exams in Japan
   Name, address, phone number, e-mail address, name of guardian, high school attended of Successful applicant of the university entrance examination	Non-disclosed	Providing a system of admission procedure services for university entrance examinations in Japan
   Name of person in charge of entrance examination and accounting, phone number, e-mail address, name of the representative of the transfer university, date of birth of the representative of the transfer university of university contact	Disclosed	Providing various services such as accepting applications for university entrance examinations in Japan

   
   



6. Provision of personal information to a third party

   We will not provide your personal information to a third party except in the following cases:

   1. With the consent of the person involved
   2. When required by law
   3. When it is necessary to protect the life, physical well-being, or property of the person involved and it is difficult to obtain the person's consent
   4. When it is necessary to improve public health or promote the proper development of children, and it is difficult to obtain the person's consent.
   5. When it is necessary to cooperate with a national agency, a local government, or a person entrusted by such a body to carry out the operations prescribed by laws and regulations, and obtaining the person's consent may interfere with the execution of official duties.
   6. In order to carry out our business smoothly, the handling of personal information may be outsourced whole or in part to the extent necessary for achieving the intended uses.

7. Outsourcing of personal information handling

   To aid business operations, we outsource some work to provide better services to our customers. As such, we may entrust personal information to subcontractors. In such cases we select subcontractors who are deemed to handle personal information appropriately. Through proper management of personal information and maintenance of confidentiality in contracts and other agreements, we determine matters necessary to preventing the leakage of customers' personal information and ensuring the proper controls are in place.

8. Requests to disclose personal information

   You may contact us regarding disclosure of your personal information and related processes, including notification of intended uses, disclosure, correction, addition, or deletion of information, suspension of use or deletion, and suspension of provision to third parties. Send inquiries to our contact center. In such cases, we will confirm the customer's identity and respond within a reasonable period of time. For details on requesting disclosure and related processes, please refer to "Procedures for requesting personal information subject to disclosure" on our corporate website.

9. About the voluntary provision of personal information

   Whether or not you provide us with personal information is at your discretion. However, if you do not provide us with certain required information, we may not be able to provide our services in an appropriate manner.

10. About authorized personal information protection organizations

    Authorized personal information protection organizations have been certified by the competent Minister pursuant to Article 37 of the Personal Information Protection Act. The purpose of the organizations is to ensure the proper handling of personal information through measures like the provision of information to target entities and hearing grievances regarding the handling of personal information.

    Name of the authorized personal information protection organization:

    JIPDEC

    Direct complaints to:

    Personal Information Protection Complaints Office

    Address:

    Roppongi First Building, 9-9 Roppongi 1-Chome, Minato-ku, Tokyo, 106-0032

    Phone:

    +81 3-5860-7565
    +81 120-700-779

11. Regarding measures taken for safe management of personal information

    In order to handle personal information more strictly, we have formulated personal information protection regulations based on a personal information protection policy that complies with JIS Q 15001, and operate a personal information protection management system after understanding the external environment.
    In addition, when actually handling personal information, we take security control measures from four perspectives: organizational, human, physical, and technical. For details on security control measures, please contact us from .

Contact Center

Inquiries regarding the protection of personal information are accepted as per below.
Hulic Kojimachi Building, 6th floor
3-2 Kojimachi, Chiyoda-ku, Tokyo 102-0083
KEI Advance, Inc. Personal Information Inquiries Section
E-mail: privacy@keiadvanced.jp